Administrative Assistant - Alternatives Investments Job at Tandym Group, Saint Petersburg, FL

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  • Tandym Group
  • Saint Petersburg, FL

Job Description

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Alternatives Investment Team on a hybrid schedule in St. Petersburg Florida. This role is critical in ensuring smooth operations, managing sensitive information, and producing high-quality presentations and reports for senior leadership.

About the Opportunity:

  • Assignment Length: 6-month contract, maternity leave coverage
  • Schedule: 3x week onsite, 2 days work from home
  • Hours: 8:30am to 5pm

Key Responsibilities:

  • Provide comprehensive administrative support to the Alternatives Investment Team.
  • Manage and organize confidential and sensitive information with discretion.
  • Assist in preparing and editing PowerPoint presentations using firm templates for internal and external stakeholders.
  • Extract key themes and insights from financial and strategic documents.
  • Support the creation of decks and report-outs for senior leadership.
  • Maintain tracking spreadsheets in Excel, utilizing pivot tables and VLOOKUP for data organization and reporting.
  • Coordinate logistics for team activities.
  • Collaborate with cross-functional teams to ensure timely and accurate information flow.

Required Skills & Qualifications:

  • Exceptional organizational skills with a strong attention to detail and responsiveness.
  • Proven ability to handle confidential and sensitive information with integrity.
  • Advanced PowerPoint skills with a sharp eye for formatting and visual clarity.
  • Proficiency in Excel, especially in using pivot tables and VLOOKUP for illustrative and tracking purposes.
  • Excellent written and verbal communication skills.
  • Ability to work independently and manage multiple priorities in a fast-paced environment.
  • Basic foundation in finance required.

Preferred Experience:

  • Prior experience supporting investment or finance teams.
  • Exposure to alternatives, mutual funds, or ETFs.
  • Familiarity with global financial reporting and distribution structures.

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