Job Description

Job Description

The Executive Administrative Assistant will provide high-level administrative support to the executive team. This role requires excellent communication skills, keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is a trusted professional who can handle confidential information, anticipate needs, and ensure seamless daily operations for our leadership team.

Key Responsibilities:

• Provide comprehensive administrative support to multiple executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare internal and external correspondence, presentations, and reports.
• Serve as the first point of contact for internal and external stakeholders on behalf of the executive team.
• Organize and prepare for meetings, including gathering documents and taking meeting minutes as needed.
• Assist with project tracking, status updates, and follow-up on deliverables.
• Handle confidential and sensitive information with integrity and discretion.
• Support the planning and coordination of company events, executive off-sites, and team meetings.
• Maintain filing systems and office organization for efficiency.
• Assist with invoice processing, expense reports, and purchasing requests related to the executive office.
• Collaborate with departments across the company to streamline communication and workflow.

Qualifications:

• 3+ years of experience as an Administrative Assistant supporting senior leadership.
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with calendar and travel management tools.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team in a dynamic environment.
• High level of professionalism and confidentiality.
• Experience in logistics, fuel distribution, or related industries is a plus, but not required.

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