Job Description

The Special Events Coordinator, under the director of Special Events, is responsible for supporting the planning and execution of more than 100 special events annually. Essential Duties: Assist the Director of Special Events and Special Events Coordinator with the planning, development, and execution of all non-due's revenue-generating events to include: Planning Items:

• Attend planning meetings, site visits, and tastings
• Assist in managing event registration through GrowthZone CRM
• Creating and maintaining SPECS sheets and Event Checklists
• Assist in communicating with sponsors to obtain guest names for their table and head table
• Assist in ordering food for internal meetings and events
• Assist in event décor projects
• Print name badges
• Assist in assembling supplies before events
• Assist with setup and execution of know-before-you-go emails
• Organize past sponsors in Excel
• Create event folders in the public drive
• Create maps for venue options
• Sending calendar invites and reserving the dates on the Master calendar
• Assist with securing caterer when needed & finalize menus
• Provide food and beverage counts to the venue
• Assist in finalizing setup or other event details

• Provide customer service by answering inquiries
• Assist at events with setup, breakdown & manage event day registration team
• Assist in collecting outstanding revenue
• Assist with registration process at events
• Create and maintain VIP look book
• Assist the Coordinator with Mingle and Mixer logistic planning and execution Greater San Antonio Chamber of Commerce

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